Last updated on 10th May 2020
Information we collect and how we use it
We will use your personal data to fulfil your request, provide you with the information you requested and/or send you marketing communications. If you have applied for a job at Helix Council, your data will be processed for the purposes of evaluating and processing your application and candidacy for the position to which you have applied. We may also use your information to analyze and improve our recruiting and onboarding processes as well as to communicate with you about our events and to send you publications that we think may be of interest to you. We will keep your personal data for as long as needed to handle your request or for as long as we have a relationship with you. If you have applied for a role, we will keep your personal data associated with your application for a period of up to two years.
Please note that Helix Council is not responsible for any information you may disclose publicly in any chat rooms, message boards, or similar web pages, including those hosted on or linked to our Sites. You should keep in mind that, whenever you publicly disclose information about yourself online (for example, via message boards or chat rooms), such information could be collected and used by people whom you do not know. In addition, certain message boards and similar user forums may display IP addresses along with the message poster's name and message. Helix Council bears no responsibility for any action or policies of any third parties who collect any information users may disclose on the message boards, chat areas or other user forums, if any, on the Sites.
Whom we share your personal data with
We may share your personal data with others, such as:
Carefully selected third-party service providers, such as marketing service providers (if you have subscribed to our marketing communications), IT systems providers, recruitment service providers, background check providers, data cleansing providers or event organizers, so they can provide services to us.
Law enforcement authorities or other government bodies when we are required to do so.
Third parties, other than law enforcement authorities or government bodies, will only handle your personal data on behalf of us for the purposes described in this Policy. we will not sell or otherwise share your personal data with such third parties for their own use.
Our partners and other third parties we share your information with may be located in other countries, including countries that do not offer the same protection to your personal data as the country in which you reside. Where that is the case, We ensure that your personal data is protected by using appropriate legal mechanisms.
Links to other websites
Depending on where you reside, you may be entitled to certain rights regarding the personal data we hold about you. For instance, you may have the right to request access to your information, obtain a copy of it as well as information about how we use it. You have the right to request that we correct incorrect, inaccurate or out-of-date information about you. You may also have the right to request that we stop processing your information and/or withdraw your consent to such processing and to ask us to delete your information.
If you no longer wish your data to be processed as described in this Policy, or if you wish to access, rectify, cancel or oppose such processing, please contact us at firstname.lastname@example.org.
Please note that we will take reasonable steps to check your identity before handling your request.
If you think we are handling your information unlawfully, we encourage you to get in touch with us at email@example.com. You may also have the right to lodge a complaint with your national supervisory authority.
If you apply for a job at Helix Council, you will be asked to submit information to us such as your name, contact details, information about your education and work history and any other background information that might be relevant for your application or that you choose to share with us. If you do not provide this information to us, we might not be able to process your application.
We will use this information to assess your application and candidacy for the position to which you have applied. Without limiting the generality of the foregoing, this may include: (i) evaluating your skills and experience in relation to the qualification required for the job to which you have applied; and (ii) tracking feedback and interactions we have with you throughout the recruiting process. We may also use your information when analyzing our internal recruiting processes to determine (i) which recruit sources to focus on; (ii) how to improve integration and training programs for new hires with different educational backgrounds and work experience; and (iii) how to enhance our interview model to improve hiring quality. The information you provide may also be used to communicate with you about our events and to send you publications that we think may be of interest to you.
We might share your personal data with other partner companies as well as with third parties such as recruitment service providers, background check providers, and IT system providers. We will keep your application data for up to 2 years. If you no longer wish for Helix Council to process your data or if you wish to exercise your rights, please contact at firstname.lastname@example.org.
Client & Vendor
If you are a client, we need to process and control information about you, or individuals at your organization, to allow us to do this, we save your contact details (such as name, telephone numbers and email address). we assure you that your data will be confidential and will not be shared with anyone without your concern.
If you have any questions, please contact us at email@example.com.